Accounts Payable Clerk
Bourbon, IN Bourbon, IN Full-time Full-time $17 - $20 an hour $17 - $20 an hour 1 hour ago 1 hour ago 1 hour ago The Accounts Payable Clerk will perform all functions in the matching, entering, and paying of vendor invoices.
In addition, this position is responsible for the entry of data regarding daily shipments and the billing of customers.
Accounts Payable Functions Invoice matching and verification Check AP email/physical mail for invoices from vendors Print invoices/associated purchase orders as necessary Match invoices to the purchase order associated with the invoice Match invoice/PO to packing slip/receipt or other documentation once an item has been received Verify that all elements (price, quantity, item description) are within acceptable bounds If there is a discrepancy, submit for review by president/purchaser Submit matched invoices to be reviewed and approved Once approved, voucher vendor invoices into Macola ERP system Verify transactions are entered properly Post voucher transactions to ledger File entered invoices for matching to checks Perform weekly check run/one off checks as needed Print Open Item Report and submit to president for review weekly Select indicated vouchers for payment Run Pre-Check Writing Report to verify selection and number of checks required Print checks Review checks to ensure proper printing Post Computer Checks and submit check register to staff accountant Match checks with invoices paid by each check Submit checks to president for signature Print single checks as requested for special requirements Investigation of vendor concerns/payables issues Field vendor inquiries regarding payment status Ensure we have received and entered the invoice in question Request re-send of invoice if we have not received/entered the invoice Provide check information/mailing date if possible Inform staff accountant/president of vendor's request if check has not been mailed Pro-actively reach out to vendors if invoices for received materials/monthly bills have not been received in a timely manner Work to ensure as many invoices as possible are received via email to facilitate timely entering and payment of invoices Work with vendors if there are questions regarding invoice items to resolve concerns Elevate these items to the attention of senior staff if needed Perform filing of check backups, transaction logs, and other documents to facilitate ready access when needed Enter daily received material into Macola/Excel receiving log from packing slips Consult person who received the material/purchaser regarding discrepancies between actual goods received, purchase order, and/or receipt documents Assist in month end/year end activities as necessary to facilitate timely closing Example:
GL/aging discrepancies at month end Other activities/projects as directed by controller/president Shipping Functions Prepare labels/packing slips for outgoing UPS/LTL freight shipments Select orders on check sheets in Macola for billing Ensure correct items are selected and quantity is correct Enter package weight and tracking information Print packing slip(s) Prepare Automatic Shipping Notifications (ASNs) for John Deere shipments Print ASN labels Ensure ASN is submitted properly/print ASN web page for verification Assemble packing slip, ASN sheets, and any other required documents, place in packing slip holder, and affix to shipment.
Prepare Bills of Lading/UPS Labels for outgoing shipments Schedule pickups for LTL freight When possible, attempt to schedule the next day's shipments in advance Billing Functions Select Orders that were shipped for billing Verify information Run Reports Generate invoices to customers Job Type:
Full-time Pay:
$17.
00 - $20.
00 per hour
Benefits:
401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance Experience level:
1 year Physical setting:
Office Schedule:
8 hour shift Day shift Monday to Friday Overtime Ability to commute/relocate:
Bourbon, IN 46504:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
In addition, this position is responsible for the entry of data regarding daily shipments and the billing of customers.
Accounts Payable Functions Invoice matching and verification Check AP email/physical mail for invoices from vendors Print invoices/associated purchase orders as necessary Match invoices to the purchase order associated with the invoice Match invoice/PO to packing slip/receipt or other documentation once an item has been received Verify that all elements (price, quantity, item description) are within acceptable bounds If there is a discrepancy, submit for review by president/purchaser Submit matched invoices to be reviewed and approved Once approved, voucher vendor invoices into Macola ERP system Verify transactions are entered properly Post voucher transactions to ledger File entered invoices for matching to checks Perform weekly check run/one off checks as needed Print Open Item Report and submit to president for review weekly Select indicated vouchers for payment Run Pre-Check Writing Report to verify selection and number of checks required Print checks Review checks to ensure proper printing Post Computer Checks and submit check register to staff accountant Match checks with invoices paid by each check Submit checks to president for signature Print single checks as requested for special requirements Investigation of vendor concerns/payables issues Field vendor inquiries regarding payment status Ensure we have received and entered the invoice in question Request re-send of invoice if we have not received/entered the invoice Provide check information/mailing date if possible Inform staff accountant/president of vendor's request if check has not been mailed Pro-actively reach out to vendors if invoices for received materials/monthly bills have not been received in a timely manner Work to ensure as many invoices as possible are received via email to facilitate timely entering and payment of invoices Work with vendors if there are questions regarding invoice items to resolve concerns Elevate these items to the attention of senior staff if needed Perform filing of check backups, transaction logs, and other documents to facilitate ready access when needed Enter daily received material into Macola/Excel receiving log from packing slips Consult person who received the material/purchaser regarding discrepancies between actual goods received, purchase order, and/or receipt documents Assist in month end/year end activities as necessary to facilitate timely closing Example:
GL/aging discrepancies at month end Other activities/projects as directed by controller/president Shipping Functions Prepare labels/packing slips for outgoing UPS/LTL freight shipments Select orders on check sheets in Macola for billing Ensure correct items are selected and quantity is correct Enter package weight and tracking information Print packing slip(s) Prepare Automatic Shipping Notifications (ASNs) for John Deere shipments Print ASN labels Ensure ASN is submitted properly/print ASN web page for verification Assemble packing slip, ASN sheets, and any other required documents, place in packing slip holder, and affix to shipment.
Prepare Bills of Lading/UPS Labels for outgoing shipments Schedule pickups for LTL freight When possible, attempt to schedule the next day's shipments in advance Billing Functions Select Orders that were shipped for billing Verify information Run Reports Generate invoices to customers Job Type:
Full-time Pay:
$17.
00 - $20.
00 per hour
Benefits:
401(k) matching Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance Experience level:
1 year Physical setting:
Office Schedule:
8 hour shift Day shift Monday to Friday Overtime Ability to commute/relocate:
Bourbon, IN 46504:
Reliably commute or planning to relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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